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The department shall establish procedures for determining a revision to an employee's access to confidential personal information upon a change to that employee's job duties including, but not limited to, transfer or termination.

Whenever an employee's job duties no longer require access to confidential personal information in a personal information system, the employee's access to confidential personal information shall be removed.

(14) "Routine information that is maintained for the purpose of internal office administration, the use of which would not adversely affect a person" as that phrase is used in division (F) of section 1347.01 of the Revised Code means personal information relating to employees and maintained by the agency for internal administrative and human resource purposes.

(15) "System" has the same meaning as defined by division (F) of section 1347.01 of the Revised Code.

For personal information systems, whether manual or computer systems, which contain confidential personal information, the department shall do the following:(1) Criteria for accessing confidential personal information Personal information systems of the department are managed on a "need-to-know" basis whereby the information owner determines the level of access required for an employee of the department to fulfill his or her job duties.

The determination of access to confidential personal information shall be approved by the employee's supervisor and the information owner prior to providing the employee with access to confidential personal information within a personal information system.

(A) Purpose The purpose of this rule provides for the giving of proper notice by publication for various sections of Chapter 1731., 1739., 1751., or 1761.

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This rule applies to both electronic records and records kept on paper."Employee of the state agency" is limited to the specific employing state agency.(6) "Incidental contact" means contact with the information that is secondary or tangential to the primary purpose of the activity that resulted in the contact.(E) Discretion to vary publication Whenever the superintendent of insurance determines that the subject matter of public notice is of an unusual nature and appropriate for more widespread publication, the superintendent may direct that such notice be also made in newspapers of general circulation of not less than ten thousand in one or more of the following counties: Mahoning, Montgomery, Summit and Athens.Whenever the subject matter of public notice is of a regional nature, the superintendent of insurance may direct such special publication as appropriate.

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